Privacy Policy

Soma Software recognizes the importance of protecting the privacy of information provided by users of Soma Software and our related web site to the maximum extent practicable. The following policy is intended as a guide for Soma Software users and customers.

Soma Software recognizes the importance of protecting the privacy of information provided by users of Soma Software and our related web site to the maximum extent practicable. The following policy is intended as a guide for Soma Software users and customers.In this Privacy Policy (“Policy”), we describe how we collect, use, and disclose information, including Personal Information that we obtain about visitors to our website  (“Website”) and the services available through our Website (“Services”).

“Personal Information” means any unique information or set of information that could be used to identify or contact an individual, such as the individual’s name, title, mailing address, email address, phone number, employer/profession, login information, password or other specific types of personal information.

Information Submitted by You

Soma Software collect Personal Information about you when you interact with us, such as creating or registering for an account, requesting information about our software, requesting notifications for service bulletin or products and services updates, participating in surveys, submitting a support ticket or registering in a webinar.  In each such instance, you will know what data we collected because you voluntarily submitted it.  You are not required to provide any Personal Information that we have requested, but if you chose not to do so, you may not be able to access certain content on our Website or products and services offered or we will not be able to respond to any inquiries you may have or process your orders.

How We May Use Your Information

We may use your information for purposes of operating our business and other legitimate purposes permitted by applicable law.  We may use your personal information in the following ways:

  • To communicate with you about our products or services, respond to your inquiries, fulfill and process your request for our products and services.
  • To enable you to use certain features of our product and services.
  • To better understand how visitors, use our Website and products and services, both on an aggregated and individualized basis, in order to improve our Website and products and services and for other research and analytical purposes.
  • To send communications to you, including for marketing, newsletters, promotions, customer satisfaction surveys purposes and other communications related to our business, including information about our solutions we think may interest you.  You can edit your communication preferences for receiving marketing emails as further explained below.

How We Share Your Information

Soma Software will not reveal any personal information that users provide us to any third party without their permission. Soma Software does not provide advertisers with personal information about individual users of Soma Software.

How You Can Manage Your Communications Preferences

We may send periodic promotional or informational emails to you about our products, services or our Website.  You can manage your communication preference by following the instructions included in each promotional email from us to either continue to subscribe to or unsubscribe from that particular mailing.

We May Use Cookies and Similar Technologies to Collect Information

We and our third-party service providers use cookies and other common web tracking mechanisms to track information about your use of our Website and Services.  We may use this information, which is collected and remains in aggregate form, to understand how visitors use our Website so that we can better tailor our interactions with you when you browse our Website and to improve our Website.


A cookie is a small data file that our website stores on your computer hard drive for record-keeping purposes.  We use cookies for website administration, such as maintaining your log-in or your preferences, to keep track of your navigation through our Website and to observe your navigation across other sites in order to better match your interests to Soma Software’s products and services.  Most web browsers automatically accept cookies.  If you prefer not to receive cookies, you can set your browser to allow you to refuse the setting of all or some cookies.  You can also refuse all cookies by turning them off in your browser.  Although you may still use our Website without the cookie, some areas or features of our Website or Services may not function for you.

Third-Party Analytics

We also use automated devices and applications, such as Google Analytics to collect information in an anonymous form about how visitors use our Website.  For information on Google’s privacy policy, please visit  We also may use other analytic means to evaluate the use of our Website and Services and for analysis and statistical purposes.  We use these tools to help us improve our Services, performance and user experiences. These third-parties may use cookies and other tracking technologies to perform their services.

Do Not Track

Some web browsers may let you enable a “do not track” feature that sends signals to the websites you visit, indicating that you do not want your online activities tracked.  This is different than blocking or deleting cookies, as browsers with a “do not track” feature enabled may still accept cookies.  There is currently no industry standard for how companies should respond to “do not track” signals, although one may develop in the future.  We do not respond to “do not track” requests or signals at this time.  If we do so in the future, we will describe how in this Policy.

How You Can Access and Modify Your Personal Information

Where permitted by law, Soma Software will take reasonable steps to permit you to access and modify Personal Information that you have submitted by logging into your account and updating your profile but we reserve the right to use Personal Information obtained or provided previously to verify your identity or take other actions that we believe are appropriate.  You can also exercise your rights of access and request corrections, suppression or deactivation of your Personal Information under applicable data protection laws by contacting us directly at the email address provided below.  We make good faith efforts to honor reasonable requests to access, delete, update, suppress, or correct your data.  We will respond to your request within 30 days. If we are unable to honor your request, we will provide you with an explanation.  Please note that copies of information that you have updated, modified or deleted may remain viewable in cached and archived pages of the Website for a period of time.

How We Secure Your Information

We intend to protect the personal information entrusted to us and treat it securely in accordance with this Privacy Statement.  We implement physical, administrative and technical safeguards to protect your Personal Information from misuse, and unauthorized access, disclosure, alteration and destruction.  However, please be aware that despite our efforts, the internet cannot be guaranteed to be 100% secure or error-free and we cannot ensure or warrant the security of any Personal Information you provide to us.  It is your responsibility to protect against unauthorized access to your user ID, password, phone number, and computer by, among other things, signing off after using a shared computer, choosing a robust password that nobody else knows or can easily guess, and keeping your user ID and password private.  You must notify Soma Software immediately at if you suspect that your password or user ID has been compromised.  You are solely responsible for any unauthorized use of the Website conducted via your password and user ID.  We are not responsible for any lost, stolen, or compromised passwords or for any activity on your account via unauthorized password activity.

Your Consent to Transfer and Storing of Data

We keep data in Florida and also have servers, employees, and contractors around the United States of America and around the world in various locations.  As Soma Software is a global organization, we may transfer your Personal Information to Soma Software in the United States or to any Soma Software subsidiaries and affiliates worldwide or to third parties and business partners that located in various countries around the world.  By using our Website or providing any Personal Information to us, you fully understand and consent to the transfer, processing, and storage of such information outside of your country of residence where data protection standards may be different.  We will retain and use your Personal Information as needed to fulfill the purpose for which it was collected.  We will retain and use Personal Information as necessary to comply with our business requirements, legal obligations, resolve disputes or enforce our agreements.  Subject to any applicable business, legal, or regulatory requirements, we delete or erase Personal Information when it is no longer required to enforce our rights or meet our obligations.

Children’s Privacy

Our Website and Services are intended for adults.  We do not intentionally or knowingly accept, collect, use or disclose personal information from anyone under the age of 13 and we request that individuals under the age of 13 not submit any personal information on the Website.

Link to Third-Party Sites

Our Website and Services may contain links to third party websites or automatically produce search results that refer or link to other party websites.  Soma Software is providing these links to you only as a convenience and the inclusion of any of these links does not constitute any endorsement by Soma Software.  Links to other websites are not under the control of Soma Software and Soma Software is not responsible for the content or the accuracy or reliability of any such contents and materials made on any linked site or any link contained in a linked site, or any changes or updates to such sites.  Any access to and use of such linked sites is not governed by this Policy, but instead is governed by the privacy policies of those third-party websites.  We are not responsible for the information and privacy practices of such third party websites.  Third parties may independently collect information about their website visitors.  We cannot control the collection of this information.  Your use of third-party websites is at your own risk.  If you do not want those companies to collect information about you, you should contact those companies directly.

Policy Change

We reserve the right to change, modify, add or remove portions of this Policy at any time and in our sole discretion.  If we decide to change our Policy, we will post those changes on this page.  When you visit the Website, you are accepting the current version of this Policy as posted on the Website at that time.  We recommend that users revisit this Policy on occasion to learn of any changes.

How You Can Contact Us

Please feel free to contact us with any comments or questions you might have regarding the information practices described in this Policy. You may email us at

Communicating With You

By using our Website and products and services or otherwise providing Personal information to us, you agree that we may communicate with you electronically regarding security, privacy, and administrative issues relating to your use.  For example, if we learn of a security system’s breach, we may attempt to notify you electronically by posting a notice on our Website, by sending an email, or otherwise contacting you.